Fleet management
Optimize fleet operations by automating the extraction of critical data from vehicle records, maintenance logs, and fuel reports, enabling more efficient fleet management and data-driven decision-making.
Mindee’s platform automates the extraction of essential fleet data from vehicle maintenance records, fuel receipts, and operational reports, helping fleet managers streamline processes, improve accuracy, and boost operational efficiency.
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Automated maintenance tracking
Extract key information from vehicle maintenance logs, including service dates, repairs, and part replacements. Automating this process helps fleet managers stay on top of maintenance schedules, reduce downtime, and ensure vehicles are always in optimal condition.
Fuel expense monitoring
Mindee extracts data from fuel receipts and logs, enabling automatic tracking of fuel consumption and costs. This provides fleet managers with accurate insights into fuel efficiency and helps identify cost-saving opportunities by optimizing routes or vehicle usage.
Compliance with fleet regulations
Automatically extract data from vehicle inspection reports and compliance documentation, ensuring adherence to local and national regulations. This automation reduces the manual workload for operations managers and helps prevent compliance issues that could result in fines or penalties.
Designed for software integration:
REST API ready for field use
Send receipts or forms from mobile apps, kiosks, or driver dashboards and receive structured JSON.
Optimized for mobile photos
Designed to parse receipts and forms captured on-the-go by drivers.
Normalize formats across regions
Handle global fuel receipts, maintenance reports, and regulatory tickets easily.
Secure and scalable
SOC 2 Type II and GDPR-compliant—safe for cost tracking, audits, and vehicle documentation.
Mindee helps fleet operators and logistics teams turn paperwork into usable data with speed and accuracy:
- Reduce time spent on document entry
- Accelerate reimbursement and validation
- Eliminate driver-side delays
- Improve reporting accuracy
- Minimize lost or incomplete documents
- Free up ops teams for vehicle management
Transform your workflow with:
Drivers upload receipts or logs
Fleet apps or portals allow drivers to submit scanned or photographed documents.
Extract all relevant data instantly
Mindee pulls totals, mileage, vendor, tax, and vehicle IDs automatically.
Validate entries in real-time
Cross-check license plate, fuel type, or service date as the document is processed.
Feed data into your fleet stack
Send results to your fuel tracker, ERP, maintenance planner, or accounting system.
Mindee simplifies data collection and integration across your fleet document pipeline:
- Capture driver-submitted receipts and reports
- Extract cost, date, vendor, and mileage info
- Validate entries against vehicle records
- Organize documents by vehicle or route
- Store for audit, reimbursement, or compliance
- Sync with fleet ERP or maintenance systems
Trained on real fleet documents
Built for tolls, fuel slips, maintenance invoices, and service records.
Works with mobile workflows
Built to handle photo-based inputs from drivers on the road.
Supports multilingual, multi-format data
Extracts from global receipts and service reports, no template setup required.
Fast integration
Drop-in REST API with full SDKs for mobile and backend apps.
Confidence scoring included
Validate entries with precision and automate review workflows.
Compliant and audit-ready
Designed for cost tracking, reimbursements, and inspections—SOC 2 and GDPR compliant.
fleet management
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Frequently Asked Questions
Common questions about our intelligent document processing solutions.