SaaS / Spend Management & Procurement
Spendesk Accelerates Spend Management with Mindee OCR
Spendesk is the leading spend management and procurement platform that transforms company spending. By integrating Mindee’s OCR technology, they now process over 13,000 documents daily—streamlining operations, eliminating manual entry, and powering smarter, faster finance workflows.
Key Results
13000
OCR API calls per day
8000
Financial documents processed daily
100%
Of Spendesk users benefit from Mindee’s OCR
Spendesk is the leading spend management and procurement platform that transforms company spending.
By simplifying procurement, payment cards, expense management, invoice processing, and accounting automation, Spendesk sets the new standard for spending at work. Its single, intelligent solution makes efficient spending easy for employees and gives finance leaders the full visibility and control they need across all company expenses, even in multi-entity structures.
Trusted by thousands of companies, Spendesk supports over 200,000 users across brands such as Soundcloud, Gousto, SumUp, and Bloom & Wild.
Customer Profile
🏢 Industry
SaaS / Spend Management & Procurement
⚙️ Core Offerings
All-in-one spend management platform
💡 Value Proposition
Empower employees with automated spending solutions while providing finance leaders with real-time visibility and control over company expenditures
🚀 Mission
Streamline procurement and expense workflows for businesses, enhancing efficiency, ensuring compliance, and fostering financial transparency
The Challenge
The Challenge
Before partnering with Mindee, Spendesk had tested other OCR solutions but encountered limitations in key areas:
- Speed & Scale: Spendesk needed a fast, reliable way to extract data from thousands of receipts and invoices each day.
- Accuracy: Errors in OCR output led to manual fixes and reconciliation issues downstream.
- Document Versatility: Handling both receipts and invoices within the same workflow required a flexible, high-performing solution.
Our Solution
Spendesk developed a lightweight OCR microservice written in Python that makes HTTP requests to Mindee’s OCR API.
This service is called by Spendesk’s backend, built in TypeScript (Node.js). When a document is uploaded via the Spendesk platform, the backend triggers the OCR microservice, which then forwards the document to Mindee for data extraction.
Thanks to Mindee’s clear documentation and responsive support, the integration was completed within a few weeks and now handles more than 13,000 OCR requests per day.
Results & Impact
Key Features Leveraged
- Invoice OCR: Extracts essential fields like invoice number, due date, amounts, VAT rates, and currency.
- Financial Document OCR: Automatically detects and processes both receipts and invoices in a single endpoint—reducing complexity in Spendesk’s workflows.
- High Throughput: Capable of consistently processing 8,000 financial documents and 5,000 invoices daily.
- Flexible Integration: Mindee’s API was integrated via a custom microservice, enabling fast adaptation to Spendesk’s existing stack.
Integration and Impact
Mindee’s OCR solution had a measurable impact on Spendesk’s product and internal workflows:
- Operational Scale: Over 13,000 daily document extractions without performance bottlenecks.
- Speed of Extraction: Mindee’s fast response times were a standout feature, supporting real-time processing needs.
- Workflow Automation: By pre-filling document fields, Spendesk significantly reduced the need for manual data entry—supporting smoother approval and reconciliation flows.
- Full Platform Benefit: 100% of Spendesk users benefit from Mindee’s OCR capabilities, making it foundational to several features in the platform.
“Mindee helps our customers save time and manual labor by extracting 13,000 documents per day with fast and accurate extractions.”
Maxime Rihouey
Lead ML Engineer
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